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Grants & Contracts:

The Grants and Contracts Office is responsible for monitoring all fiscal activities relating to grants/contracts. All post activities are monitored to ensure compliance to federal, state, private, and university guidelines.

Links

Handbook of Operating Procedures
Transmittal Form

Pre-Award Administration

The Grants and Contracts Office will review and approve all proposals and contracts prior to submission to authorized representative and funding agencies. This office will work with faculty and staff in preparing a budget that conforms to all federal, state, private, and university regulations.

Post Award Administration/ New Accounts/Budget Setup

The Grants and Contracts Office must receive copies of all award documentation (notification of grant awards, contracts, letter of agreements, etc.). Upon receipt of the award documentation, the Grants and Contracts Office will review the documentation, grant terms and condition, and other information necessary to establish a Restricted Account. An account will be created and the budget approved by funding agency will be set up.

Financial Compliance and Reporting

All Expenditures on grants/contracts are processed through Grants and Contracts. The Grants and Contracts Office will verify for allowable expenditures, availability of funds, and appropriate signatures. All expenditures should be in line with funding agency guidelines and university policies.

The Grants and Contracts Office will process all journal entries, receipts, direct deposits, and budget changes necessary on Restricted Accounts. This office will process all invoices, draw down of funds, and all financial reports to funding agencies. This office will ensure Compliance with all applicable regulations.

Project Assistance

The Grants and Contracts Office will provide training and support to all personnel in budget preparation, understanding policies, procedures and other related issues. The Grants and Contracts personnel will answer question and provide information to Principal Investigators and other departmental staff in order to safeguard project funds and maximize cash flows. Information will be provided in a prompt, accurate and cordial manner.


 


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